Information for Vendors
1. LOCATION & TIME
The Yass Community Market is held in the St Augustine’s Hall, Meehan Street Yass every 1st and 3rd Saturday
of the month from 10am-1.00pm.
2. STALLHOLDERS RULES & RESPONSIBILITIES
2.1 Fees and Insurance
• A single stall costs $15 per area. This relates to a trestle table for inside stall holders and room for a 3m x 3m gazebo tent for vendors outside. Vendors can rent up to two spaces per stall.
• All stallholders must provide the Market Manager with a product liability insurance ‘certificate of currency’ prior to commencing trading at the market or buy insurance on the day.
• It is the responsibility of the stallholder to ensure a renewal copy is forwarded to the Market Manager annually.
2.2 Stallholder and Produce Eligibility
• All stallholders will be farmers, gardeners, bakers, makers or cooks who produce what they offer for sale. This includes products made from sheep and alpaca wool, plants and livestock.
• Secondhand books, CDs and videos and good quality clothes will also be acceptable.
• Exceptions to the above may be made at the discretion of the Market Manager & the Market Committee.
• Priority will be given to producers supplying biodynamic, organic and minimal spray produce.
• Each new stallholder must be interviewed by a member of the committee to ensure they meet the guidelines of type of stall they have.
• To ensure diversity no more than 10% of stalls will be allocated to any one item.
• New bookings must be confirmed with the Committee Manager no later than 10am Friday prior to Market. Email Melina Waters at email@example.com or phone her on 0412 328 461.
• CANCELLATIONS: Site bookings can be cancelled up to 10.00am of the Friday prior to the Market. Late cancellation or non-appearance without cancellation will mean regular space will be allocated to another stall holder and may not be available again.
2.4 Stall Assignment
• Assignment of stalls will be on a first come first served basis. However priority will be given to regular stallholders. If you have a permanent site and leave for more than 3 consecutive markets your space will be forfeited. The Market Manager will try to give you your original space. However if a new regular stall holder has filled that gap, they will not be asked to move. Stall distribution is at the discretion of the Market Manager in line with the best interests of the market.
• A plan of the set-up will be available on market days.
• Yass Rotary reserves the right at any time to alter the size, shape and position of floor plans as may be necessary for the best interests, risk management and legal requirements of the market.
• Access to the site is from 7.30 am. Vendors are required to have their sites ready, with all exhibits displayed and ready for sale from 9.30am to 1.00pm. Stalls must be open to view and properly staffed by a competent representative during operating hours. No person under the age of 15 years old is to be in charge of a stall.
• Stalls can not be dismantled until 1.00pm and not before unless sold out.
• Stalls holders will remove their vehicle from the market area no later than 9.30am.
• Cars are to be parked up in Dutton Street near the rail line to leave space for shoppers.
2.6 Quality Assurance
• All vendors are expected to maintain the Market’s standards of freshness and high quality.
• Vendors are responsible for the decoration and the maintenance of their site in a clean and tidy condition at all times.
• The Market Manager reserves the right to refuse the sale of goods not considered of an acceptable standard under the new ANZFA food safety regulations.
2.7 Legal Requirements
• All vendors must have signs that display their name and address in a prominent manner whilst trading at Market.
• All vendors must comply with appropriate labelling regulations and acquire any necessary licenses (eg for wine sales) or permits for selling or producing their products. Copies of these licenses must be given to the Market Manager prior to selling at the Market.
Weights & Measures
• Vendors must weigh all goods on site on certified scales as required under the Weights & Measures act.
Producers must understand their obligations under the food safety act.
For further information email Melina Waters at firstname.lastname@example.org or phone her on 0412 328 461.